Secretarial Services

The Singapore Companies Act requires every company to appoint a Company Secretary within 6 months of its incorporation.

Company Secretary

The Singapore Companies Act requires every company to appoint a Company Secretary within 6 months of its incorporation.
The company secretary cannot be the same person or corporation acting as the Sole Director/Shareholder and must be a natural person who is an “ordinarily” resident in Singapore

We offer Company Secretary services and can provide your with that service as we meet the requirements and have had successful positions with past clients

Responsibility of a Company Secretary

In addition to monitoring and ensuring compliance with relevant legal requirements, a Company Secretary also has the following responsibilities:
Board Meetings 
Helps to co-ordinate the operation of the company’s formal decision making and reporting all meeting agendas with the    Responsibilities
chairman and /or the chief executive; Attend meetings, take down minutes; maintain minute books; certify copies of minutes; and ensure that procedures are followed.
General Meetings

Helps to originate and obtain internal and external agreement to all documentation for circulation to shareholders & also co-ordinates the administration and attendance of meetings, taking minutes; and ensuring that correct procedures are followed.

Company Constitution

Helps to ensure that the company complies with its constitution, drafting and incorporating amendments in accordance with the correct procedures.

Statutory Registers and Books

Helps to maintain statutory registers.

Statutory Returns

Helps to update any changes of company with ACRA

Share Registration

Helps to maintain the company’s register of members; dealing with transfers and other matters affecting shareholdings and dealing with queries and requests from shareholders.

Shareholder Communication

A Company secretary communicates with the shareholders (i.e. through circulars); payment of dividends and interest; issuing documentation regarding rights issues and capitalisation issues, general shareholder relations and relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring

A company secretary monitor movements on the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders; and make inquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring

Helps to implement changes in the structure of the company’s share and loan capital. including the implementation and administration of directors’ and employees’ share participation schemes.

Company Seal

A company secretary will ensure the safe custody and proper use of the company seal if provided for in the company constitution.

ACRA Compliance Alert & Reminders

However, by choosing us as your company secretary, we will send reminders to you on filing deadlines and compliance matters.